Operations Assistant

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Vista, CA

Job description
We are seeking a driven and detailed-oriented individual to drive continuous improvement and optimization of all processes in our Floral Business.

The Operations Assistant will provide direct assistance to the Buyer, Production Supervisor and to the General Manager.

The Operations Assistant will assist in the selection and purchasing of quality products for our business. Responsibilities will include processing purchase orders, negotiating with suppliers, tracking orders, maintaining inventory, liaising with inventory team, vendors, and management.

The buyer will work with staff across departments to forecast the needs of the business and make purchase decisions based on demand.

The Operations Assistant will assist in the planning, scheduling, and managing of production processes. Direct and efficiently layout the daily production and flow of materials.

The Operations Assistant will be familiar with all aspects of the General Manager and be ready to assume some of those job duties in the Manager’s absence.

Assist with the following:

Research, select and purchase quality products and materials
Process requisitions and update management on status of orders
Maintain inventory to ensure the stock levels are kept at appropriate levels
Assess quality of stock received and escalate any discrepancies to suppliers
Ensures entire safety of all employees working on the production floor.
Supervise production planning, purchasing and transportation departments.
Ensures all personnel is properly trained in their perspective job duties.
Ensures all teams are working cohesively to maintain high quality and efficiency.
Ensures the compliance of all Company policies and procedures.
Directs and runs day-to-day operations to exceed customers’ expectations.
Responsible for production output, product quality and minimizes unnecessary costs.
Operations Assistant may be required to perform other related duties as assigned, to ensure workload coverage
**Bilingual in English and Spanish a MUST
Relevant experience preferred
Excellent computer skills (Excel, Microsoft Word)
Critical Thinking
Problem Solver
Ability to learn a variety of job descriptions
Strong communication skills, both written and verbal